Executive Assistant & Operations Management (m/f/d)

Your responsibilities

• Professional support for management in day-to-day operations
• Coordination of appointments, deadlines, tasks and internal priorities
• Preparation of decision papers, analyses, presentations and meeting minutes
• Project coordination between management, development, marketing, tax advisors and external partners
• Document management, contract overview, digital filing and structured follow-up
• Preparatory accounting, receipt processing, invoice checks and coordination with DATEV/tax advisors
• Support with HR processes, onboarding, internal organisation and confidential management tasks
• Optimisation of internal workflows, tools and administrative standards for Germany and Switzerland

Your profile

• Completed degree in business administration, management, economics, finance, business law or a comparable academic qualification
• At least 3 years of professional experience in executive assistance, operations management, project coordination or a comparable business role
• Excellent German and English skills
• Very confident with Microsoft Office or Google Workspace, especially Excel/Sheets and presentations
• Basic understanding of finance, preparatory accounting, invoice processes and commercial workflows
• Analytical thinking, highly structured work style and strong ownership
• Professional communication with management, partners, tax advisors and applicants
• High level of discretion, reliability and confidentiality
• Confident professional presence and strong priority management

Nice to have

• Experience with DATEV, CRM systems, Notion, Asana, Jira or comparable business tools
• Experience in an international environment or with processes in Germany and Switzerland